[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Give an exam Minimum version: FirstClass 8.3 Audience: Teachers               Experience:   FirstClass applications used: Calendars Conferencing  Summary Looking for an easier way to give exams? Give your exams online using a FirstClass conference. Using conference permissions, you have the same control over the exam as you would in a classroom. You control what students see, when they see it, and for how long. This flowchart compares how you traditionally give an exam to how you would do it in FirstClass.  Example Madelyn Fraser teaches a Grade 12 English course at Avalon Academy. The course work includes a two hour online mid-term exam. STEP 1: Notify students of the exam Madelyn uses a FirstClass class calendar to notify students of exams and other important dates. This way students always know what is coming up without having to be reminded. Madelyn schedules the exam in the class calendar. Madelyn also creates an end-of-exam warning to notify students when there are only 15 minutes left before the end of the exam. She does this by creating a calendar event called End of Exam, scheduled to start at the end of the exam time. She enters each student's name on the Scheduling tab and sets a Reminder for 15 minutes before the event. STEP 2: Create the exam Madelyn creates the exam in her Documents folder. Until the exam day, she can edit and update it whenever she wants, from any location. When she is ready, she copies and pastes it into the Mid term exam document.  Tip Another option for Madelyn is to first prepare the exam room, and then create the Mid-term exam document. This way she doesn't have to copy and paste. Or, she could drag the exam document into the Examinations conference when it is ready. STEP 3: Prepare the exam room Madelyn creates an "exam room" by creating an Examinations conference containing the following: • a Mid-term exam subconference where students can access the exam • a Submitted Exams subconference where students hand in the exam • a Rules document outlining the rules of the exam. STEP 4: Let students into the exam room On the day of the exam, Madelyn lets students open the exam by assigning Reader access to the Examinations conference. STEP 5: Review the rules When students first open the conference, a Rules document is set to automatically open. Students cannot complain that they were unaware of or missed any instructions because all instructions are posted here for everyone to see, just as if they were posted on the board in their classroom. STEP 6: Students begin the exam At 9 AM, Madelyn lets students open the exam. She gives students access to the exam by providing Reader access to the Mid-term Exam subconference. Students copy the exam content into a FirstClass message and complete the exam online. STEP 7: Close exam to latecomers At 9:30 AM, Madelyn "closes the door" to latecomers by removing access to the Mid-term Exam subconference. Any students who have not already copied the exam questions are considered absent. STEP 8: Collect the exams Madelyn uses permissions as an easy way for students to submit their exams privately. At the beginning of the exam, Madelyn also gave students the Send items permission to the Submitted Exams conference. This is what the Write-Only permission looks like for the Submitted Exams conference. At 11 AM the exam is over and by 11:05 AM, all students must submit their exams by addressing their messages to the Submitted Exams conference. Access to the Submitted Exams conference is removed at 11:05 AM by making all users Disallowed. Any students who missed the entry deadline must send their exams to her directly and be assessed a late penalty. She stores these late exams in a subconference within Submitted Exams called Late Submissions. Since each message includes the date and time of receipt, she can see at a glance how late the exams are. STEP 9: Grade and return the exams Madelyn now has all of the exams in one spot. She doesn't need to carry a stack of papers home to grade. Whether she is at home or at school, she can log in and review all of the exams. She grades each exam by creating a reply message addressed to the student and adding comments or grades to each question. Variations •       Madelyn may prefer to return hard copies after all. She prints each exam, either before she corrects it or afterwards. •       If Madelyn creates the exam as a message instead of a FirstClass document, she can check message history when she closes the exam to latecomers, so she knows immediately who has started the exam and who is absent. This is what she will see when she checks message history. •       If preferred, Madelyn can give students Contributor access to the Submitted Exams conference for the duration of the exam (or just the last fifteen minutes or so). Then she can select the Messages require approval checkbox on the Permissions form. This way, students can see that their exam was received, but cannot open it or any other exam. Considerations You can administer the exam in one of two ways - in a lab setting or from a remote location. If students are in remote locations, you will need to consider: •       whether they may chat with each other during the exam •       whether all students have access to a computer •       how students will ask questions •       what to do if a student accidentally deletes a question •       what to do if a student encounters a power failure or client crash.